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2025 Bickley Harvest Festival Registration

All businesses wishing to participate in the Bickley Harvest Festival must complete this form and acknowledge all terms and conditions contained within.
The festival main weekend will be 3 & 4 May, with satellite events ongoing throughout the whole month (additional weekend participation is optional). Additional funding has been committed to promote events for venues who wish to engage in additional Harvest activities throughout the month of May. For the opening weekend, participating venues are asked to curate an experience for visiting patrons which we will then promote as part of the festival. Experiences should ideally be something different to what is offered on a "normal weekend". Should you need assistance with an event concept for your venue, contacts for attractions or food providers or just have a general question, don't hesitate to get in touch.
Please be mindful that the weather during early May is unpredictable and to ensure that the potential for rain is taken into consideration during event planning.
All PR coverage, including editorial content, live TV broadcasts and influencer activities is not always controlled by KCC. We endeavour to distribute the coverage across venues as much as possible but can not guarantee every venue the same level of media coverage. Organisation of the event will be overseen by Tania @ The Kalamunda Chamber of Commerce and supported by our committee, volunteers and chamber staff.

Business Name(Required)

Business Name (to appear on marketing collateral)

Please write your business name as you would like it to appear on all marketing collateral.

Key Contact Name(Required)

Your first and last name

Name of key contact completing this form, will be used for all festival communications. This person needs to be authorised to provide consent to Terms & Conditions in this registration.

Key Contact Number(Required)

Please list the Key Contact number for event organisers

Key Contact Email(Required)

This email will be used by event organisers for internal comms

Venue Contact Email(Required)

This email will be used within festival marketing and promotions

Venue Contact Number(Required)

This number will be used within festival marketing and promotions

Participant Type(Required)

KCC Member - $1 for KCC Members

Non-KCC Member - $1200 plus GST

Given venue participation fees have previously been used primarily toward marketing efforts, KCC are pleased to offer a $1 participation fee for KCC members in 2025. Please note once Tourism WA grant funding for marketing is completed, the festival will likely need to revert to charging a participation fee. Join the chamber at kalamundachamber.com/join/

Opening Event(Required)

Yes

Would you like to register to host an opening event?

If yes, pls describe your opening event concept below

Will you be taking part in the opening weekend of 3 & 4 May?(Required)

Yes

We ask all participating venues to participate on this weekend.

Will you be taking part in ongoing celebrations throughout the rest of May?(Required)

Yes

Participation in subsequent weekends throughout May is optional.

Would you like to be included in influencer promotions?(Required)

Yes

KCC will cover fee costs of paid engagements however venues who wish to engage with influencers must 'host' them at own expense. This may include things like tastings or lunch.

Are you happy to provide some complimentary products or experiences for use as promotions, prizes and sponsorship rewards?(Required)

Yes

KCC is looking for products and experiences to use as part of our promotions, prizing, media packs and sponsor recognition. Sponsorship funds cannot be used toward this so we seek support from Participating Businesses to facilitate this.

Please broadly outline what you are planning to host at your venue(Required)

Please provide a description of your venue (200 characters maximum, to be used for promotional purposes, may be edited as required for print)(Required)

Inspiration from last years event can be found here: https://bickleyharvestfestival.com/venues/

Social Media Packages

Yes

This year KCC are pleased to offer social media advertising packages to venues (chargeable service). If you would like to receive more information on this, please indicate here. Standard complimentary inclusion is one feature post per participating business and onsharing where possible of venue generated content.

Photography Feature Package - $699 per venue

Yes

Need photographs of your vineyard, venue and wines/food? Book an editorial lifestyle photoshoot, ideal for media use, social media and websites. Please indicate here if you would like to receive more information. KCC will also endeavour to use these photos (with permission) for placements in media outlets.

Do you have any influencers you would like to suggest?

Please provide handle and reason for recommendation. All influencer engagements will be managed by our professional PR consultant, who considers the following when recommending influencers: Niche markets, target demographics, Engagement scores

Do you have a media story pitch you would like to suggest?

Editorial content is generally decided by media outlets - the more interesting the story is, the more likely it is to be picked up. If you have an idea for a media story please make your suggestions here and we will include when pitching to media outlets.

Any other comments?

Consent(Required)

I agree to the following terms and conditions and confirm I am legally authorised to agree to the following on behalf of the Participating Business being registered.

The Bickley Harvest Festival receives significant funding from sponsors to support the event and associated marketing activities.

We ask Participating Businesses to acknowledge and agree to do all things reasonable to support the Event Organiser (Kalamunda Chamber of Commerce) and event sponsors to meet their obligations for funding by committing to the following terms and conditions:

1) Participating Businesses agree to ensure any activities they undertake in connection with the Event are in accordance with all applicable Laws and ensures all permits required for any activities they undertake in connection with the Event are obtained;
2) Participating Businesses agree to ensure that any officers, servants, employees, contractors or agents engaged are appropriately inducted, trained and supervised in accordance with such Laws as required to manage any health and safety risks and are suitably qualified or accredited and competent and fit to perform the work expected from them.
3) Participating Businesses agree to use Best Endeavours to ensure that there are sufficient facilities at the Participating Business’ venue for persons with disabilities to attend and maximise their enjoyment of the Event.
4) Participating Businesses agree to effect and maintain all insurance required by Law; and such insurance as is consistent with good industry practice and that a prudent business operator would hold in connection with the services and goods that they provide, including appropriate Public and Products Liability insurance;
5) Participating Businesses agree to allow Tourism WA and Event Organiser to take still photographs and capture video content of any aspect of the Event at the Participating Business’ Venue for any purposes.
6) Participating Businesses agree to facilitate the reasonable participation of Event and Visitor Impact Reports and Surveys, which may include onsite surveys of visitors.
7) Participating Businesses agree to release, discharge and must at all times indemnify the Event Organiser and each of their respective officers, employees and agents from and against any and all claims, actions, demands, liabilities, losses, damages, costs or expenses (including legal costs and expenses) suffered or incurred by visiting patrons or any of the Indemnified Persons in connection with this Agreement resulting from or arising out of any negligence or other wrongful act or omission of the Participating Business, its employees, officers, agents or contractors except to the extent that the Loss is due to the negligent or unlawful act or omission of the Indemnified Persons.
8) Participating Businesses agree to display festival signage onsite as provided by the Event Organiser
9) Participating Businesses agree that any material given to the Event Organiser to be used in promotions does not infringe the intellectual property rights of any third party

Your Name (name of person completing this form)(Required)

Venue Registration Page

2025 Bickley Harvest Festival Registration

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